Job Title: Office Assistant/ Media Coordinator
Location: Imagination Station 600 N 4th St, Lafayette, IN 47901

Part time postion: 15- 20 hours weekly

Pay: $15.00 per hour

Reports To: Office Manager/Supervisor
Job Summary: The Office Assistant/ Media Coordinator will provide administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication. The successful candidate will be resourceful, proactive, and able to work independently with minimal supervision.
Key Responsibilities:
1. Administrative Support: - Answer and direct phone calls. - Organize and schedule birthday parties and field trips. - Write and distribute emails, correspondence memos, letters, faxes, and forms. - Assist in the preparation of regularly scheduled events. - Develop and maintain a filing system. - Update and maintain office policies and procedures. - Maintain contact lists.
2. Customer Service: - Greet visitors and guide them through Imagination Station. - Handle inquiries and provide information in a professional manner. - Assist visitors and volunteers as needed.
3. Data Management: - Maintain databases and ensure accurate data entry. - Handle confidential information in a professional manner. - Assist in the preparation of regularly scheduled reports.
4. Coordination: - Coordinate office procedures. - Assist with event planning and implementation. - Monitor and maintain office equipment. - Manage projects and research as needed.
5. Social Media: - Record live events. - Post on all social media outlets that Imagination Station maintains. - Follow strict rules on filming, photography, and all digital recording of staff, volunteers, and customers. - Staying up to date with social media guidelines.

Qualifications:
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- Proven experience as an office assistant, administrative assistant, or in another relevant administrative role.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task. Personal Attributes:
- Professional appearance and manner.
- Dependability and punctuality.
- Ability to work independently and as part of a team.
- Discretion and confidentiality. Work Environment:
- Office setting and museum-like atmosphere.
- Business hours will vary.
- Must be able to work weekdays and weekends.
Physical Requirements:
- Ability to lift up to 20 pounds.
- Prolonged periods of sitting at a desk and working on a computer.
- Prolonged periods of standing on concrete floors, walking around, and interacting with guests.

How to Apply:

Interested candidates are invited to submit a resume and cover letter detailing their relevant experience and interest in the position to info@imagination-station.org.

• Must be able to pass a background check.